IMPORTANT DATES:

Vendor Applicant window: open through April 20, 2024

Notification of Acceptance: no later than April 20, 2024

Selected Vendor Fee Due (to confirm spot): April 20, 2024

Final Notification of Vendor Booth Space: by May 13, 2024

Vendor Setup: May 18, 2024 @ 8:00am - 9:30am

PARKING:

1) Salvation Army parking lot, 1215 Fulton St. E, Grand Rapids 

1) Hub Lot on Diamond just North of Fulton intersection

3) Residential parking

4) Metered parking on Fulton–free on Saturdays  

 APPLICATION INFORMATION:

What is the format of the event?

Eco Row 2024 will have a walkable, family-friendly feel with a variety of vendors, sidewalk sales, food & drink and street entertainment. The event will take place along the sidewalks of East Fulton between the streets of Diamond and Dwight on May 18th, 2024 from 10:00am - 5:00pm. This event is free to attend and open to the public. 

No. The Vendor fee should only be paid by Vendors who have been notified of selection and who wish to confirm their spot (see Vendor Selection and Payment below). 

Can I share a Vendor spot or apply for more than one Vendor spot?

Sharing of Vendor spots (i.e. to reduce the per Vendor cost) is not permitted at this time. If interested in applying for more than one Vendor spot please email eastfultonba@gmail.com, after submitting the Vendor Application.

VENDOR SELECTION AND PAYMENT:

How will Vendor selections be made?

Vendors will be selected by the EFBA Vendor Selection Committee based on quality and diversity of wares. There are a limited number of Vendor spots available. Preference will be given to previous Vendors, 100% handmade items, and local artists, however these attributes do not guarantee acceptance or preclude a Vendor from being selected.

How will Vendors be notified?

To confirm selection as a Vendor, payment of the non-refundable Vendor fee must be received by the payment deadline. Selected Vendors who do not pay the fee by the payment deadline will be considered unconfirmed and their spot will be forfeited and filled by another Vendor.

What is the Vendor fee?

The Vendor fee is $100 per Vendor. Payment must be received by selected Vendors to confirm their spot by the payment deadline.

What is the benefit of paying the Vendor fee early?

Vendor fee payment prompts early promotion and placement on the Google Event Map. Please note that map placements are preliminary and subject to change.

How do I pay the Vendor fee?

Payment should only be made by selected Vendors who wish to confirm their spot. Details of Square payment instructions will be provided prior to the event. Checks are also accepted and must be received to Urban Exchange 926 Fulton St. E, Grand  Rapids, MI 49503 by September 23, 2023 by 5:00pm. Checks should be made payable to the East Fulton Business Association.

INFORMATION FOR CONFIRMED VENDORS:

What Covid-19 protocols will I be expected to follow if selected?

All Vendors, staff, volunteers, and attendees should follow CDC guidelines during the event. Vendor status is based on adherence to these protocols and may be revoked at any time.

What time is set up?

Confirmed Vendors should plan to arrive at the event site by 8:00am the morning of the event and be prepared to be set up and ready for sales by 9:30am. All Vendors are responsible for the transport of their goods in a timely manner. The EFBA is not responsible for lost, damaged, or stolen items.

- check-in: 8:00am (at Urban Exchange 926 Fulton Street East, Grand Rapids MI 49503)

- set-up: 8:00am - 9:30am

- tear-down: 5:15pm (unless sell out)

*we ask all Vendors to stay until tear down

What size will the Vendor spot be?

The Vendor spot dimensions are 10ft x 10ft and can accommodate a standard size pop-up tent. Due to this event's unique, street-side sidewalk set-up, please allow for 6’ pedestrian traffic around or under your tent. And 2’ clearance from the curb. 

Please see:

1) Set-up Examples (photos): (https://www.dropbox.com/sh/ifej60sh2k59y7m/AADICRllZKYtVoYKuel6AtCla?dl=0) and

2) Recommended Set-up Configurations (line drawing): (https://www.dropbox.com/scl/fo/wmkq526zh7i9y0c23qogs/h?rlkey=fif8ifcdxswjw4k5nwu30a1sr&dl=0).

Are tents, tables and chairs provided?

No. All Vendors must supply their own tents, tables, and chairs as needed, and are responsible for setting up and tearing down booth materials in a clean and timely manner. Please note there will be no electrical or water access or WiFi. Due to dense tree canopy coverage tents may not needed for this event in certain areas. Vendors are strongly encouraged to bring tents in the event of rain. Also, due to risk of wind, weights are required for all tents, per our permit through the City of Grand Rapids.

How will I know where my Vendor spot is?

Vendors will be notified of their spot location in the days prior to the event. An EFBA representative will be on-site to assist Vendors with locating their site, and with any questions.

Can I bring a friend to help with set up and sales?

Each Vendor may bring one “helper” to help staff their Vendor booth.

Where should I park?

Parking information will be provided to confirmed Vendors with their spot location in the days prior to the event.

Does the EFBA provide any options for sales or payment?

All Vendors are responsible for their own sales, payment processes, and Wi-Fi. The EFBA does not provide any Wi-Fi or payment options for Vendor sales.

What if I need to cancel as a confirmed Vendor?

Refunds will be made on a case-by-case basis. In the event of extenuating circumstances, please email eastfultonba@gmail.com. If a selected Vendor cancels, another Vendor from the list of applicants may be selected to fill their spot.

What about refunds for inclement weather?

This event is “rain or shine”. No refunds will be made for inclement weather. Confirmed Vendors should plan ahead for the possibility of rain, wind, and/or hot or cold weather.

I have other questions not listed here. Who can I contact? 

Questions should be directed to eastfultonba@gmail.com

The EFBA reserves the right to update this information as needed.